Payroll/Board Clerk

Payroll & Board Clerk

Reports To: Superintendent

Evaluated by: Superintendent

Classification: Classified and Non-Exempt

Supervises: None

Job Summary: 

The Payroll / Board Clerk assists employees and the school system regarding all areas of payroll, benefits, the hiring process, and board clerk duties. 

Qualifications:

Bachelors degree in Business Administration or related field, Masters Degree preferred

Experience in school district administration, public sector administration, or relevant office experience

Such alternatives to the above qualifications as appropriate and acceptable

Required Knowledge & Abilities:

Knowledge of computers and technology

Excellent problem solving skills

Comply with state and federal regulations as they relate to Chaparral Schools

Ability to work independently, be attentive to detail, and maintain a positive attitude

Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work

Ability to maintain confidentiality of all personnel, financial, and legal information

Ability to complete work assignments accurately and in a timely manner 

Ability to communicate effectively, both orally and in writing

Performance Responsibilities: 

Human Resources / Payroll Responsibilities:

Accurately complete monthly payroll and quarterly reporting

Complete, distribute, file annual W2s and 1095s

Facilitate open enrollment for benefits

Correlate employee deductions/benefits with payroll

Perform responsibilities of the KPERS Designated Agent

Publish/communicate job openings

Facilitate new employee onboarding

Manage district policies and procedures as they relate to staff

Supervise teacher licensure 

Correctly determine staff placement on salary schedules

Communicate clearly and courteously with district staff

Finance Responsibilities:

Assist in preparation of annual budget

Construct state budget forms

Facilitate annual KSDE audit

Complete required state and federal reports

Board Clerk Responsibilities:

Attend meetings

Record and publish meeting minutes

Communicate effectively with board members

Other:

Assist with general office management

Assume responsibilities of food service Authorized Representative 

Other duties as assigned 

Physical Requirements & Environmental Conditions

Physical and emotional ability and dexterity to perform required work and move about as needed 

Must be able to stoop, kneel, crouch, walk, twist, bend, climb, reach with the arms, and be mobile

Must be able to use a computer and work on a screen for most of the working day

Must be able to read printed or electronic information

Must be able to communicate fluently in the English language both orally and written.

Requires regular attendance and presence at the job

Benefits Information

Salary Information

Employer Information