Administrative Assistant ? Business/HR Office

JOB TITLE: Administrative Assistant – Business/HR Office

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HOURS:                                                         8:00 – 4:30 M-Th and 8:00 – 4:00 F

SALARY/BENEFIT PACKAGE:                               In accordance with District Classified Employee Policies

LOCATION:                                           Central Office

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SUMMARY

The Administrative Assistant will assume clerical and office management responsibilities without direct supervision.  The Administrative Assistant will make decisions within the scope of the assigned authority. The Administrative Assistant will schedule appointments- give information to callers and otherwise perform clerical work- administrative procedures and business detail assigned by the Assistant Superintendent and business office staff. The individual will: manage successfully all details pertaining to the business/HR office; establish and maintain a pleasant environment for staff members- students- parents and others; work as a team member with Central Office personnel and other district staff to promote an atmosphere of friendliness- efficiency and competency. The individual will communicate with and provide services to staff- teachers- students and guests in a professional manner.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) required; minimum of one year of related experience and/or training in office management and financial recordkeeping preferred.

QUALIFICATION REQUIREMENTS

To perform this job successfully- the individual must be able to perform each essential duty satisfactorily without constant supervision. The requirements listed below are representative of the knowledge- skill- and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Coordinate- produce- maintain and file documents.

• Coordinate and maintain classified staff employment applications and onboarding processes.

• Coordinate and maintain certified staff employment applications and onboarding processes.

• Maintain personnel files- retained in the vault- in accordance with USD 418 practices.

• Maintain a database of furnishings- fixtures and equipment (FFE) inventory for USD 418 and likewise for the McPherson County Special Education Coop FFE located at other districts.

• Process workers’ compensation claims and maintain files pertaining to those claims. Execute USD 418 policies and procedures with regard to workers’ compensation injuries.  Serve as liaison for USD 418 with the workers’ compensation insurance company.  Maintain data for state and federal agency reporting- such as OSHA- for example.  Complete and submit reports and surveys concerning on-the-job injuries and illnesses to state and federal agencies.

• Serve as benefits coordinator.

• Cross-train with the accounts receivable clerk sufficiently to serve as substitute in the clerk’s absence.

• Distribute incoming USPS mail and commercial carrier packages. Coordinate outgoing mail and packages.

• Manage the orderliness and efficiency of vault storage and filing.

• Provide as needed relief for the Central Office front-desk receptionist/administrative assistant

• Perform other duties as assigned by district administration.

LANGUAGE SKILLS

Ability to read- analyze and interpret business publications- technical procedures- or governmental regulations. Ability to produce written reports- compose business correspondence- and edit procedure manuals using correct English grammar- punctuation and spelling. Ability to professionally articulate information and respond to questions from staff- the community- and administrators.

MATHEMATICAL SKILLS

Ability to add- subtract- multiply- and divide in all units of measure- using whole numbers- common fractions- and decimals. Ability to compute rates- ratios- and percentages and to draw and interpret graphs.

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written- oral- diagram- or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job- the employee is regularly required to sit- stand or walk; talk or hear; use hands to finger- handle- or feel objects- tools- or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop- kneel- crouch- or crawl; and taste or smell.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision- distance vision- color vision- peripheral vision- depth perception- and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Benefits Information

Salary Information

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