Accounts Payable Clerk at McKinley Administrative Center

QUALIFICATIONS:

  High school diploma or equivalent. 

  Computer knowledge (i.e. word processing, Windows knowledge, Excel and database).

  Working knowledge of office equipment. 

  Such alternatives to the above qualifications as the board of education may find appropriate and acceptable.

REPORTS TO:  Director of Business Services

JOB GOAL: To assist in the administration of the districts business affairs so as to provide the maximum services for the financial resources available.

PERFORMANCE RESPONSIBILITIES:

Works with other business office staff to maintain a complete and systematic set of records of all financial transactions for the district.

Maintains all purchase requisitions to determine correctness of information, price extensions, etc. and processes all purchase orders for the district.

Prepares a record of bills payable/check registers for approval by the board of education.

Prepares all invoices and billings for payment.

Processes checks for all accounts payable for the district.

Initiates contacts with vendors, as requested, relative to supply and equipment availability, invoices, and purchase orders.

Develops and maintains appropriate records such as vendor register, bidders list, etc.

Traces errors and records adjustment to correct charges or credit to purchase orders and statements.

Tracks all capital outlay expenditures and prepares an annual report for the board of education.

Track/maintain and spend out all prior year encumbrances.

Serves as a back-up to the accounts receivable clerk, when necessary.

Perform other duties as assigned by the immediate supervisor.

TERMS OF EMPLOYMENT: Twelve (12) month position.  Salary to be established 

by the board of education.

EVALUATION:  Performance of this job will be evaluated in accordance with provisions of the boards policy on evaluation of support services personnel.

ESSENTIAL FUNCTIONS OF THE JOB:

Ability to use a computer

Strong organizational skills

Knowledgeable in accounting

Ability to use a ten key calculator