Administrative Assistant to the President/Board Clerk

The Administrative Assistant to the President provides essential administrative support to the President and Board of Trustees while serving as a welcoming and professional point of connection for the campus and community. This role blends discretion, organization, and advanced technology skills to support leadership, governance, and institutional priorities in a collaborative and fast-paced environment.

Minimum Qualifications

High School Diploma or GED required; Associate degree in Business or related field preferred

Strong prioritization and decision-making skills in support of executive leadership

Advanced proficiency with Microsoft Office Suite, document management systems, and digital communication tools

Demonstrated ability to organize and maintain electronic records using local and cloud-based systems, ensuring accuracy, security, and accessibility

Strong organizational, time-management, and multitasking skills

Professional demeanor with excellent interpersonal, verbal, and written communication skills

Ability to anticipate executive needs and proactively resolve issues

Ability to maintain confidentiality and exercise sound judgment

Preferred Qualifications:

Experience in an educational environment

Experience supporting boards, commissions, or governing bodies

Executive-level administrative experience

Familiarity with Fort Hays Tech | North Central campus and community

Additional Requirement:

Successful completion of a pre-employment background screening

Physical Requirements & Work Environment

Regular use of computers, telephones, and office equipment

Extended periods of sitting and close vision

Occasional lifting up to 50 pounds and limited travel

Primarily indoor, climate-controlled environment

May experience stress related to deadlines or sensitive interactions

Essential Duties and Responsibilities

Administrative Support

Provide comprehensive administrative support to the President, anticipating needs and proactively managing priorities

Manage the Presidents calendar, scheduling appointments, meetings, and events while prioritizing commitments and resolving conflicts

Prepare meeting logistics, materials, agendas, and follow-up documentation

Track executive priorities, deadlines, and action items

Board of Trustees & Governance

Serve as Clerk to the Board of Trustees

Prepare and distribute agendas, communications, and meeting materials

Attend board meetings and record accurate minutes

Maintain the Board Policy Handbook and official governance records

Support policy development, implementation, and review processes

Serve as Open Records Custodian in compliance with legal requirements

Records, Technology & Compliance

Maintain secure and organized physical and electronic records for President, board, and the institution

Ensure compliance with records retention, confidentiality, and open records policies

Apply data privacy and cybersecurity best practices in handling sensitive information

Communication, Coordination & Operations

Draft and edit executive reports and documents

Coordinate travel arrangements and executive events

Attend Foundation meetings as recording secretary and maintain records

Schedule campus building and institutional events

Review designated website content and recommend updates

Identify and implement improvements to office workflows and administrative processes

Maintain professionalism, discretion, and ethical conduct

Support and model the colleges Mission, Vision, and Values

Other duties as assigned by the President

Compensation & Benefits

Salary commensurate with experience

Vacation and medical leave per Fort Hays Tech | North Centrals policy

Medical benefits and Section 125 Plan

Kansas Public Employees Retirement System (KPERS)

Applicants shall include a cover letter, resume, unofficial transcripts, and contact information for three professional references. Applicants must apply online at https://fhtechnc.bamboohr.com/careers.

Questions should be directed to Aubree Winkel via email at awinkel@fhtechnc.edu Human Resources Specialist or call 785-738-9059. Position open until filled. 

Fort Hays Tech | North Central is an EOE/AAE