Administrative Assistant

Title:  Administrative Assistant

Reports to: Princial

Hours: M-F 7:30-4:00- Monday - Friday

Qualifications:

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the central office (after employment offer is made).     
• Three years experience as a secretary.
• Experience in using various computers and computer programs- including word processing- database- spreadsheet and desktop publications.  Knowledge of various office machines and telecommunications equipment.
• Ability to compose letters and presentation materials.
• Desire to continue career improvement by enhancing skills and job performance.

Purpose and Objectives of the Position: 

The administrative assistant coordinates office and clerical support to assist with the efficient operation of instructional and support services.  To accomplish these tasks- this position works closely with the staff and administration of the district.

Essential Functions:

• Ability to coordinate office and clerical support to assist with the efficient operation of administration
• Ability to ensure all activities conform to district guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner- meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the district.

Physical Requirements/Environmental Conditions:

• Requires prolonged sitting or standing- and use of equipment including repetitive motions and computer eye fatigue.
• Requires physical exertion to manually move- lift- carry- pull or push heavy objects or materials.
• Must occasionally work in noisy and crowded environments- with numerous interruptions.

General Responsibilities:

• Ability to process incoming correspondence and compose correspondence as necessary.
• Ability to screen- to respond to- and/or to direct incoming calls- recording messages for the Executive Director of Instructional Services and Director of Support Services- and other staff associated with the Board of Education office.
• Ability to obtain- gather- and organize pertinent data- putting it into functional form.
• Ability to enter- maintain- and extract data from various databases and creating communications from source data to support responsibilities in the areas of Instructional and Support Services.
• Ability to maintain a regular filing system- including confidential information.  
• Ability to manage projects and report status updates- including the maintenance and communication of daily- weekly- and monthly task requirements associated with instructional and support services. 
• Ability to maintain calendars- scheduling- confirming appointments and meeting requests as requested.
• Ability to make travel- lodging- and registration arrangements for the building administration- and for any staff attending workshops- conferences- and seminars.
• Ability to greet and screen visitors- making arrangements for comfort while visitors await scheduled meetings- or direct them to the appropriate location/administrator to accommodate their needs.
• Ability to support general accounting responsibilities and finance policies in the area of budget- including the preparation- submission- organization and maintenance of records for various funding accounts. 
• Ability to prepare and organize meeting materials (i.e. agenda- minutes- invitations- correspondence) for various building and departmental meetings.
• Ability to communicate and distribute policies and procedures that relate to Instructional and Support Services.
• Ability to research- compile- and assist with the identification- collection- and submission of information as required by district- state- and federal reports.
• Ability to respond to information requests in a cooperative- courteous- and timely manner.
• Ability to observe and follow all school district policies at all times.  Implement and follow all district health and safety policies- including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Ability to perform other tasks and assume other responsibilities as directed by the Executive Director of Instructional Services and Director of Support Services.

Pre-Employment/Yearly Requirements: Employee shall meet all the pre-employment and yearly requirements as specified in the Policies of the Board of Education.

Term of Employment: At will.

FLSA Status: Non-Exempt; Hourly

Evaluation: Performance effectiveness will be evaluated in accordance with provisions of Board of Education Policy.

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