Accounts Payable Specialist

Apply Online at jobs.usd367.org

Job Title:                       Accounts Payable Specialist

FLSA Status:                  Non-Exempt

Reports to:                    Superintendent of Schools

This is a 12 month position. 

Purpose:                     

To accurately maintain, plan, and direct the financial accounting records via accounts payable activities of and within the school district as required by the Board of Education and the State of Kansas.

Benefits:                       

• Fringe Benefits as scheduled by the Board of Education
• 10 Vacation Days per year, un-accumulative
• 14 Personal Days per year, accumulative to 110 days
• 10 Paid Holidays + 4 additional days at Spring and Winter breaks

Required Qualifications                    

• High School Diploma or equivalent
• Valid drivers license, and be able to drive and qualify under the districts insurance carrier when driving a district vehicle
• Minimum 5 years experience in accounts payable or similar accounting field

Technology Skills:

• Proficient in Microsoft Office (Excel, Word)
• Proficient in Google Applications (Gmail, Docs, Sheets, Slides)
• Experience with basic accounting software or employee information systems
• Experience with Skyward technology systems (preferred, but not required)

Communication Skills Must be able to:

• Read, analyze, and interpret information relevant to the position (invoices, statements, RFPs, bids, 1099s, etc)
• Speak effectively to small and large groups of people
• Communicate clearly and concisely both orally and in writing

Reasoning Skills Must be able to:

• Define problems, collect data, establish facts, and draw valid conclusions

Other Necessary Skills Must be able to:

• Identify and resolve problems
• Maintain confidentiality
• Communicate effectively with others
• Follow Board Policy and office procedure
• Maintain high level of ethical behavior and confidentiality when dealing with student, staff and/or parent information
• Assume responsibility for own work performance
• Anticipate problems and unforeseen events and handles them in an appropriate manner

Physical Requirements & Conditions                         

• Requires prolonged sitting or standing
• Requires occasional physical exertion to manually move, lift, carry, pull or push heavy objects or materials up to 20lbs
• Requires stooping, bending or reaching
• Must be able to climb stairs or use a small step ladder
• Must be able to look at digital screens for long periods of time

General Responsibilities                          

• The essential job duties and responsibilities of the accounts payable specialists include, but are not limited to, the following:
  • Prepare and enter all invoices and payables into the accounts payable system in a timely manner with appropriate documentation attached
  • Prepare board reports for all expenditures
  • Maintain current vendor files and manage vendor setup
  • Prepares and verifies all 1099s
  • Monitors all district credit/charge card balances, payments and usages
  • Opens and distributes US Mail and interdistrict mail
  • Review budgets and expenditures as needed with Business Manager, Office Manager, or Superintendent
  • Post, print, and mail vendor checks
  • Complete reconciliation of authorized accounts
  • Assist with both financial and KSDE audits
  • Maintain accurate and orderly filing systems
  • Performs other duties as assigned by Superintendent

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