Purpose: The Secretary to the Assistant Superintendent of Administrative services provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Secretary to the Assistant Superintendent of Administrative Services works closely with the staff and administration of the District.
Responsible to: Assistant Superintendent of Administrative Services
Payment rate: Salary and benefits to be established by the Board of Education
Qualifications:
1. High school diploma or equivalent.
2. Health and Inoculation Certificate on file in the Central Office (after employment
offer is made).
3. Three years' experience as a secretary.
4. High level of competence with Microsoft computing applications. Demonstrated
word processing, Excel, various computer programs, and organizational skills.
5. Experience and skills using various office machines, including copiers, printers,
and telecommunications equipment.
6. Desire to continue career improvement by enhancing skills and job performance.
Essential Functions:
1. Ability to provide office, receptionist, and secretarial duties to assist with the
efficient operation of the school district, including the Office of Administrative
Services.
2. Ability to ensure all activities conform to District guidelines.
3. Ability to maintain accurate and organized records and other files as shall be
required, including but not limited to:
A. Classified personnel/ applicant files
B. Substitute teacher training and documentation
C. Administrative Services related reports
D. Leave time usage reports
E. SchoolRecruiter job postings/ applicant information
4. Ability to work closely, positively, and productively with Administrative Services
staff.
5. Communicate and work effectively, cooperatively, and positively with members
of the school district and community, including greeting contacts and directing
them to the appropriate office staff.
6. Ability to react to change and frequent interruptions in a productive, positive and
courteous manner, meeting deadlines as assigned.
7. Ability to operate all equipment appropriately as required.
8. Ability to work to implement the vision and mission of the District.
9. Ability to manage and facilitate all aspects of the Subfinder system (supplemental
contract for Subfinder tasks to be completed outside the regular daily schedule).
Physical Requirements/Environmental Conditions:
1. Requires prolonged sitting or standing, and use of equipment including repetitive
motions and computer eye fatigue.
2. Must occasionally work in noisy and crowded environments, with numerous
interruptions.
3. Requires stooping, kneeling, crawling, bending, turning, lifting, and reaching.
4. Must work in and around fumes and odor.
General Responsibilities:
1. Ability to screen incoming calls, or direct them to the appropriate
location/administrator to accommodate the callers/ contacts needs; record
messages accurately for the Assistant Superintendent of Administrative Services
and other office staff.
2. Ability to maintain all classified confidential personnel files; generate and
maintain computer documentation of all pertinent personnel records.
3. Ability to prepare paperwork for new classified personnel and appropriate
documents for their employment. Distribute completed paperwork to the
appropriate departments.
4. Ability to assist new classified personnel in completion of necessary District,
State and Federal forms.
5. Ability to prepare and process paperwork involving any change in status of
classified personnel, including transfers, termination, and any salary adjustments.
6. Ability to post classified position vacancies/transfers as appropriate and update
postings on the district website and regular hardcopy postings as necessary.
7. Ability to place ads for vacancies on CareerBuilder and/ or other media.
8. Ability to correspond effectively with classified and certified applicants, as well
as substitute teachers.
9. Ability to accurately prepare personnel exhibits for each Board of Education
meeting.
10. Ability to maintain current Notary Public license.
11. Ability to print out monthly timesheets for distribution to all classified personnel.
12. Ability to observe and follow all school district policies at all times.
13. Ability to respond to information requests in a cooperative, courteous, and timely
manner.
14. Ability to keep personnel information and records confidential.
15. Ability to implement and follow all District health and safety policies, including
all precautions of the Bloodborne Pathogens Exposure Control Plan.
16. Ability to perform other tasks and assume other responsibilities as directed by the
Assistant Superintendent of Administrative Services.
Terms of Employment: 12 month year, July 1 through June 30.
Evaluation: Performance effectiveness evaluated in accordance with
provisions of the Kansas Statutes and Board of Education
Policy.
Approved:
12/21/99
Revised:
7/19/11
Revised:
9/6/11
Revised:
9/20/11
