Accounting and Administrative Assistant

Accounting and Administrative Assistant

Smoky Hill Education Service Center is seeking candidates for the position of Accounting and Administrative Assistant.

About Us:

Smoky Hill Education Service Center (SHESC) is a leading provider of innovative educational services, resources, and support to school districts, educators, and students across Kansas. We are committed to empowering educators, supporting schools, enhancing student learning experiences, and fostering educational excellence through innovative solutions and support services.

Position Overview

We are seeking a hardworking and energetic person to join our team as an Accounting and Administrative Assistant. This person will be responsible for greeting the public, answering phones, hosting workshops, and assisting the CFO with accounts receivable, deposits, and other accounting-related tasks. The successful candidate will work in a dynamic environment and must have the ability to stay focused while managing multiple projects simultaneously. This requires motivation for accuracy, dedication to maintaining timely work habits, and proficiency in utilizing technology as a tool for accounting and communication.

The successful candidate will be motivated, hardworking, friendly, proficient in using technology as a communication tool, comfortable interacting with the public, and able to manage multiple projects with ease.

Position Responsibilities Include:

Providing excellent customer service to guests and employees and performing receptionist duties.

Preparing for and hosting educational events at our Salina location, including room set-up and meal arrangements.

Completing workshop registrations, updating workshop attendance, and tracking workshop payments.

Preparing, sending, and tracking invoices.

Sending and monitoring contracts for upcoming workshops and program membership.

Monitoring and processing accounts receivable, including weekly deposits.

Preparing accurate staff and workshop calendars.

Performing other duties as assigned by Smoky Hill ESC leadership.

Additional Requirements:

Proficient use and operation of Microsoft software (Outlook, Excel, Word, etc.).

Strength to work both independently and effectively as a member of a team.

Predictable punctuality and attendance.

Dedication to education and SHESC goals.

Strong aptitude for learning new skills, adapting to new technologies, and implementing new practices.

Proficient organizational and time management skills.

Strong interpersonal and communication (both oral and written) skills.

Production of accurate work within time constraints.

Effective and positive working relations with clients and other agency employees.

Prioritizing, problem-solving, and multi-tasking skills.

Qualifications:

A high school diploma is required. Additional education or training is preferred.

3+ years of experience in accounting, bookkeeping, or administrative support.

Experience with accounts payable (AP) and accounts receivable (AR).

Benefits:

Comprehensive benefits package, including health insurance, KPERS, and paid time off.

Collaborative and supportive work environment.

To be considered for this position, please submit a cover letter, resume, and list of three professional references to:
Karli Robinson at krobinson@smokyhill.org or Smoky Hill Education Service Center, 605 E. Crawford ST, Salina, KS 67401.

SHESC is an EEO employer.