Office Assistant - Member Service Support

Office Assistant/Member Services Support

Smoky Hill Education Service Center is seeking candidates for the position of Office Assistant/Member Services Support for our Salina and Hays offices.

About Us:

Smoky Hill Education Service Center (SHESC) is a leading provider of innovative educational services, resources, and support to school districts, educators, and students across Kansas.  We are committed to empowering educators, supporting schools, enhancing student learning experiences, and fostering educational excellence through innovative solutions and support services.

Position Overview

We are seeking a hardworking and energetic person to join our team as Office Assistant/Member Services Support.  This person will be responsible for greeting the public, answering phones, hosting workshops, and assisting the CFO with accounts receivable, deposits, and other accounting-related tasks.  The successful candidate will work in a dynamic work environment and must have the ability to stay on task while working on various projects simultaneously.  This requires motivation for accuracy, dedication to timely work habits, and strength with using technology as an accounting and communication tool.

The successful candidate will be motivated, hardworking, friendly, proficient using technology as a communication tool, comfortable interacting with the public, and able to function in a dynamic environment while working on various projects simultaneously. 

Position Responsibilities Include: 

         Answering phones.

         Preparing for and hosting educational events at our Salina location, including room set-up and meal arrangements.

         Providing excellent customer services to guests and employees.

         Preparing, sending, and tracking invoices.

         Sending and monitoring contracts for upcoming workshops and program membership.

         Monitoring and processing accounts receivable, including weekly deposits.

         Preparing accurate staff and workshop calendars.

         Managing equipment and software checkout.

         Performing other duties as assigned by Smoky Hill ESC leadership.

Additional Requirements:

         Proficient use and operation of Microsoft software (Outlook, Excel, Word, etc.).

         Strength to work both independently and effectively as a member of a team.

         Predictable punctuality and attendance.

         Dedication to education and SHESC goals.

         Strong aptitude for learning new skills, adapting to new technologies, and implementing new practices.

         Proficient organizational and time management skills.

         Strong interpersonal and communication (both oral and written) skills.

         Production of accurate work within time constraints.

         Effective and positive working relations with clients and other agency employees.

         Prioritizing, problem-solving, and multi-tasking skills.

Qualifications:

         A high school diploma is required.  Additional education or training is preferred. 

         3+ years of successful experience in an office environment or a related role.

Benefits:

         Competitive salary.

         Comprehensive benefits package, including health insurance, KPERS, and paid time off.

         Collaborative and supportive work environment.

To be considered for this position, please submit a cover letter, resume, and list of three professional references to:
Karli Robinson at krobinson@smokyhill.org or Smoky Hill Education Service Center, 605 E. Crawford ST, Salina, KS 67401.

SHESC is an EEO employer.