Administrative Assistant

SCHEDULE: 7:30 am - 4:00 pm; Monday-Friday; this position may require attendance at special events outside of regular working hours, including weekends. 12-month position, full-time, benefits-eligible

JOB DESCRIPTION:

The role of the Administrative Assistant is to provide administrative support to the IEP Office and Curriculum Coordinator. This position requires reliability, consistency, and excellent attendance.

Essential Job Functions:

Provide administrative support for the IEP office and related services staff, including, but not limited to, demonstrating a positive, welcoming, and helpful attitude when greeting and interacting with parent(s) or legal guardian(s), LEAs, students, the public, staff, and others

Perform administrative duties, including but not limited to creating Notice of Meetings, distributing IEP documents after meetings, distributing mail, answering emails, etc.

Maintain and update the shared staff calendar, including reservation calendars for meeting rooms when applicable

Provide general information about the school, its events, and applicable news items to the inquiring public

Monitor supply inventory and prepare requisitions, as needed

Monitor and perform minor maintenance on office equipment, including loading with paper and submitting any applicable worker orders to maintenance vendors

Complete all state-required reporting (e.g., SpedPro)

Maintain school records and data, including, but not limited to, filing records, maintaining the confidentiality of the students, etc.

Request and distribute new or potential student information to the appropriate staff member

Compile incoming student information and verify that required records have been received

Collaborate and cross-train with Outreach/Related Services administrative staff members

Answers telephone and/or VP professionally and courteously to direct calls, take messages, relay messages, and provide detailed answers regarding the IEP office

Use appropriate communication skills with students, staff, parent(s), or legal guardian(s), and the public to effectively communicate with all levels of hearing abilities

  All other duties as assigned

 Attend all required meetings; use appropriate communication skills.

MINIMUM REQUIREMENTS: High school diploma or G.E.D. Computer and basic program skills to create and edit documents, letters, brochures, flyers, mailings, etc. Ability to communicate in ASL; ability to understand and use ASL and English in appropriate modes (ASL and English skills will be assessed). Skill and knowledge in using various office equipment, including but not limited to, computer skills, such as email, word processors, spreadsheets, and presentation software. Establish and maintain effective and harmonious working relationships. Establish and maintain effective and harmonious working relationships. Represent KSD professionally and appropriately at all times.

PREFERRED REQUIREMENTS: Minimum of two years experience in an administrative, clerical, or educational setting. Completion of training or coursework from an accredited vocational, technical, or business college in office procedures and equipment.

SPECIAL REQUIREMENTS: All offers of employment from Kansas School for the Deaf (KSD) are contingent upon background check results and any applicable workplace references. Background checks are conducted through the Kansas Bureau of Investigation, Backgrounds Plus, the Kansas Department of Children and Families, and the Dru Sjodin National Sexual Offender Registry. KSD may contact previous employers for workplace references. Within 30 days of employment, a medical provider must complete a tuberculosis test (and any applicable treatment) at the employee's expense, along with a health certificate.

APPLICATION: Open Until Filled. For consideration, please email Human Resources to request an application. Copies of all applicable licenses, certifications, and transcripts will be required.

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