10-month Middle School Secretary

Atchison Public Schools- USD 409

Job Description

The job description listed below is designed to provide a general outline of the expectations of Middle School Secretary/Attendance in USD 409.  As such the description should not be interpreted as all encompassing or inclusive.

Title:  Middle School Secretary/Attendance – Ten-Month Position

Purpose:  The Middle School Secretary provides office and clerical support to assist with the efficient operation of the school district.  To accomplish these tasks- the Middle Secretary works closely with the staff and administration of the district. This position is a non-exempt position according to the Fair Labor Standards Act.

Responsible to:         Building Principal(s)

Payment rate:           Salary and benefits as established by the Board of Education

Qualifications:        

• High School diploma or equivalent.
• Health and Inoculation Certificate on file (after employment offer is made).
• Experience as a secretary- with customer service skills.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs.
• Desire to continue career improvement by enhancing skills and job performance.
• Requires use of equipment including repetitive motions and computer eye fatigue.
• Must be able to work in noisy and crowed environments- with numerous interruptions.
• Must be able to handle multiple tasks at one time efficiently and courteously.

General Functions:

• Provide office and clerical support to assist with the efficient operation of the school district.
• Ensure all activities conforms to District guidelines.
• Communicate and work with effectively and cooperatively with members of the school district and community.
• React to change and frequent interruptions in a productive and positive manner- meeting deadlines as assigned.
• Operate all equipment appropriately as required.
• Work to implement the vision and mission of the district.
• Receive & relay various messages to students and staff.
• Screen visitors and telephone calls- directing them to the appropriate person/department.
• Send route incoming mail.
• Compose- type- and copy correspondence- reports- bulletins- records- and other materials.
• Obtain- gather- and organize data as needed.
• Maintain an orderly filing system.
• Maintain accurate attendance records- and report attendance problems to the Assistant Principal.  Enter attendance into the computer.
• Maintain accurate student cumulative folders.
• Enrolls students.
• Collect- report- and deposit money received by Middle School Offices and maintain accounts.

• Prepare September 20^th building report & end of year QPA Report.
• Maintain and submit a daily log of school hours.
• Schedule school pictures and retakes.

• Make certificates and awards.
• Distribute office passes and notes as directed.

• Order- receive- and distribute supplies.

• Supervise and assist in training new employees.
• Place orders for materials according to the current budget- verify quantities delivered- and distribute to staff.
• Keep current on new information- innovative ideas and ideas and techniques.
• Keep student and personnel information records confidential.
• Observe and follow all school district policies at all times.
• Respond to information requests in a cooperative- courteous- and timely manner.
• Implement and follow all District health and safety policies- including all precautions of the Blood borne Pathogens Exposure Control Plan.
• Administer first aid to injured/ill students in the absence of the school nurse according to policy.
• Maintain accurate inventory.
• Contact parents as needed.
• Schedule appointments and assemble materials for meetings.
• Track and report staff/teacher absences and request substitutes as needed.
• Perform other duties and assume other responsibilities as assigned by the principal.

• Receive & relay various messages to students and staff.

• Regular attendance is required of all employees subject to allowed leave in accordance with district policy or negotiated agreement- as appropriate.  Excessive absences or tardiness- unauthorized leave or unexcused absences may result in disciplinary action including termination of employment.

Essential Responsibilities:

• Supervision of student office assistants.

• Enter/Oversee attendance in PowerSchool.
• Generate absent list hourly.
• Notify parents of excessive absences (by mail and/or phone).
• Notify principal(s) of truant students who need to be reported to the county attorney.
• Keep weekly and annual attendance- and enrollment reports-coordinate with Board Office-for Principal’s Building Report (September 20th).
• Keep “Add” and “Drop” lists ready for instant referral.
• File Log Entries and mail original copy to parents each day.
• Keep discipline files organized and be prepared to print discipline reports for teachers and administrators.
• Copy and mail record release requests of transferring student. Process records when received.
• Compile printing order each spring for budget/check and store when delivered.
• Keep daily log of school in session/closed.
• Prepare for mailing and type list of textbooks for rebinding in June.
• Sort and distribute postal and inter-school mail.
• Type and distribute suspension letters.
• Collect weekly lesson plans.
• Mail tardy notifications to parents.

 Assist at counter (admits- call slips- blue student passes- etc.)

• Answer phone.
• Enrolling and preparing records for new students.
• Assist in duplicating and assembling programs- office forms- etc.

Placing transcript labels and test results in student folders-8th grade records to AHS 

OPEN UNTIL FILLED 

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