Head Secretary to Principal

Elementary Head Secretary

Job Description

Purpose:                  The   Elementary    Head   Secretary   coordinates  office   and   clerical support  to assist  with  the  efficient  operation   of  the  school  district. To  accomplish  these  tasks,  the  Elementary   Head  Secretary   works closely  with the staff and administration ofthe District.

Responsible to:       Principal

Payment rate:        According  to Classified  Salary Schedule

Qualifications:

1.         High school  diploma  or equivalent.

2.         Health and  Inoculation  Certificate  on file in the Central  Office  (after employment offer is made).

3.         Experience   as  a  secretary   or  similar   job  including   effective   use  of  customer service skills.

4.         Demonstrated typing and filing skills.

5.         Experience  in using various computers and computer programs.

6.         Desire to continue  career  improvement by enhancing skills and job performance.

Essential Functions:

I.         Ability   to  coordinate  office   and  clerical   support   to  assist   with  the  efficient operation  of the schooI.

2.         Ability to ensure all activities  conform  to District guidelines.

3.         Ability  to communicate and work effectively and cooperatively with members  of the school district  and community.

4.         Ability  to react to change  and frequent  interruptions in a productive  and  positive manner,  meeting deadlines as assigned.

5.         Ability to operate  all equipment appropriately as required.

6.         Ability to work to implement  the vision and mission  of the District.

Physical Requirements/Environmental  Conditions:

I.         Requires  prolonged  sitting  or standing,  and use of equipment including  repetitive motions and computer eye fatigue.

2.         Must  occasionally  work   in  noisy  and  crowded   environments.  with  numerous interruptions.

3.         Must be able to handle multiple  tasks at one time efficiently  and courteously.

General Responsibilities:

I.         Ability to coordinate  and supervise  office and clerical  support.

2.         Ability  to screen  visitors  and  telephone  calls,  directing  them  to  the  appropriate person/department.

3.         Ability to screen  and route incoming  and outgoing  mail.

4.         Ability  to create  and  copy  correspondence, reports,  bulletins.  records,  and  other materials.  Ability to send messages via autodialer regarding  school events  and notifications.

5.         Ability  to  obtain  and  organize   pertinent  data  as  needed  including  student   birth certificates, inoculation  and physical  records. and verify student  birth dates.

6.         Ability to take and transcribe oral dictation  (if required).

7.         Ability   to  maintain   an  organized   and   regularly   updated   student   information system,  including  the activation  and placement  of students  in Infinite Campus  and consult  with the building  principal  regarding  classroom  placements.

8.         Ability   to   schedule   appointments,  make   travel   arrangements,  and   assemble material  for meetings.

9.         Ability  to  assist  in  planning  meeting  agendas, and  assist  m  preparing  meeting summanes.

10.       Ability to collect,  report, and deposit  money received  by the Elementary Office. II.  Ability to assist in preparing  financial  reports.

12.       Ability to assist with enrollment.

13.       Ability to coordinate  the Parent/Teacher Conference schedule.

14.       Ability to maintain  accurate  and organized  student cumulative folders.

15.       Ability   to   maintain   accurate   attendance  records   and   monitor   student   daily attendance and  notify  the  building  principal,  District  Truancy  Officer,  and  the Secretary  to the Assistant  Superintendent of Student  Services  and school/  district administrators regarding  student attendance  concerns.

16.       Ability to contact  parents to confirm  absences.

17.       Ability to distribute office  passes and notes as directed.

18.       Ability to maintain and submit  a daily log of school  hours completed.

19.       Ability to check and tile lesson plans.

20.       Ability to accurately  report the honor roll each quarter.

21.       Ability to assist  with preparing  student  awards  and organizing the end ofthe year awards assembly.

22.       Ability to assist with the preparation  of the yearbook.

23.       Ability to schedule  school  pictures and re-takes.

24.       Ability to maintain  an accurate  inventory  of student  books and teacher  materials.

25.       Ability to order,  receive, and distribute supplies.

26.       Ability  to administer first  aid to ill/injured  students  in the absence  of the school nurse according to school  policy.

27.       Ability to assist  in the hiring, supervision, and training  of employees.

28.       Ability  to assist  with  hiring  substitutes, record  staff  absences, and  submit  staff reports to the Principal.

29.       Ability   to  place  orders   for  materials   according  to  the  current   budget,   verify quantities delivered,  and distribute to staff.

30.       Ability  to keep  current  on  new software. reports,  and other  job  related  activities/

functions.

31.       Ability to observe  and follow all school  district  policies at all times.

32.       Ability  to respond  to information  requests  in a cooperative, courteous, and timely manner.

33.       Ability to keep student and personnel  information  and records confidential.

34.       Ability  to implement  and  follow  all  District  health  and  safety  policies,  including all precautions of the Bloodborne Pathogens  Exposure  Control  Plan.

35.       Ability  to  perform  other  duties  and  assume  other  responsibilities as assigned   by the Principal.

Terms of Employment:     Academic  year as calendared

Evaluation:                       Performance   effectiveness   evaluated     in   accordance   with

Kansas Statutes  and Board of Education  Policy.

Approved:

12/21/99

Revised:

7/9/13

Salary Information