Job Title: Director of Transportation & Safety Exemption Status/Test: Exempt/Executive
Reports to: Superintendent Date Revised: March 4, 2024
Dept./School: Transportation
Primary Purpose
Direct and manage districts transportation operations. Ensure safe and efficient operation of transportation department. Oversee maintenance of all district-owned vehicles.
Qualifications
Education/Certification(s)/License(s):
Bachelors degree--preferred
Clear and valid Kansas commercial drivers license with Passenger (P) and School Bus (S) endorsements
Special Knowledge/Skills:
Ability to direct and manage operations of a large fleet of vehicles
Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical exam
Knowledge of energy management and vehicle repair and maintenance
Ability to conduct on-site inspections of all vehicle repair and maintenance operations
Ability to manage budget and personnel
Ability to implement policy and procedures
Ability to interpret data
Ability to use technology to plan, operate, monitor, and evaluate transportation operations
Strong organizational, communication, and interpersonal skills
Experience:
Three years supervisory experience in transportation and fleet operations--preferred
Five years experience as a bus driver--preferred
Essential Job Functions
Duties/Responsibilities:
1. Manage the delivery of transportation services for students and ensure they are picked up and arrive safely and on time.
2. Oversee preparation and updating of bus routes and schedules for all schools in district and develop plans to meet future transportation needs.
3. Communicate changes in routes and scheduling to buildings and the public when warranted.
4. Coordinate transportation for extracurricular activities and special programs.
5. Assign bus drivers to routes and extracurricular trips and find substitutes as needed.
6. Monitor fuel deliveries and distribution.
7. Oversee repair of all district-owned vehicles and preventive maintenance. Ensure vehicle repair requests and work orders are prioritized and processed in a timely manner. Contract for outside services that cannot be performed in shop.
8. Implement and comply with federal and state law and regulations and board policy.
9. Compile, maintain, file, and present all reports, records, and other documents required.
10. Prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers.
11. Ensure employee time records are accurately maintained and data necessary to process transportation payroll is delivered in a timely manner.
12. Follow district safety protocols and emergency procedures.
13. Develop and administer budget based on documented needs and ensure operations are cost effective and funds are managed wisely.
14. Maintain current inventory of supplies and parts and initiate purchases in accordance with budgetary limitations and district policies. Approve and forward invoices for transportation to accounting department.
15. Recommend disposal of obsolete or worn out vehicles and equipment. Recommend purchase of vehicles as necessary.
16. Understand the districts student discipline policies and ensure expectations about appropriate behavior when using district transportation are communicated to students. Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations.
17. Investigate reported concerns and take appropriate action to resolve issues.
18. Select, train, supervise, and evaluate staff and make recommendations relative to assignment, retention, discipline, and dismissal.
19. Prepare, review, and revise transportation department job descriptions.
20. Enforce safety standards that conform with state, federal, and insurance regulations and develop a program of preventive safety.
21. Assess road conditions and hazards and advise administration about inclement weather conditions that may result in delayed starts or the closing of schools.
22. Investigate school bus accidents and student safety violations.
23. Maintain safety standards in conformance with federal, state, and insurance regulations.
24. Organize and conduct training programs to promote a safe work environment.
25. Ensure transportation equipment is in excellent operating condition.
26. Participate in development of the districts disaster plan and be prepared to take an active role in responding to emergencies as needed.
27. Attend and make presentations at conferences and school board meetings regarding transportation issues and innovations.
28. Operate bus as needed.
29. Comply with all district policies, rules, and regulations.
30. Lead and direct the district crisis team.
31. Lead efforts in the development and implementation of school and district safety plan.
32. Other duties as assigned.
Mental Demands/Physical Requirement/Environmental Conditions:
1. Requires the ability to maintain emotional control while under stress and in stressful situations.
2. Requires the ability to regularly work prolonged and irregular hours.
3. Requires the ability to frequently sit for prolonged periods of time.
4. Requires the ability to regularly drive district vehicles or buses and use standard office equipment including computer and peripherals and other equipment for prolonged periods of time.
5. Requires the ability to frequently stand, walk, kneel/squat, bend/stoop, push/pull, twist, or reach.
6. Requires the ability to regularly lift and carry light items (15 lbs. or less).
7. Requires the ability to work outside and inside, with frequent exposure to extreme hot and cold temperatures, dust, noise, vibration, and exposure to chemical hazards.
8. Requires the ability to work on slippery or uneven walking surfaces, on and around vehicles and machinery with moving parts.
9. Requires the ability to work and concentrate in noisy and crowded environments.
10. Requires the ability to travel frequently districtwide and occasionally statewide.
11. Requires timeliness and regular attendance and/or physical presence at the job.
Supervisory Responsibilities
Supervise, evaluate, and recommend the hiring and firing of shop foreman, dispatcher, parts manager, bus drivers, bus monitors, and dispatcher/transportation secretary.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Duties, responsibilities, and activities may change at any time with or without notice.
Reviewed by Date
Received by Date
