Transportation/Bus Routing Secretary (starts July 1- 2023)

Qualifications:

• High School diploma or equivalent.
• Health and Inoculation Certificate on file. 
• Experience as a secretary- with customer service skills.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer/software programs.
• Desire to continue career improvement by enhancing skills and job performance.
• Requires use of equipment including repetitive motions and computer eye fatigue.
• Must be able to work in noisy and crowed environments- with numerous interruptions.
• Must be able to handle multiple tasks at one time efficiently and courteously.

General Functions:

• Provide office- clerical support- and dispatching support to assist with the efficient operation of the transportation department.
• Communicate and work effectively and cooperatively with members of the school district and community (e.g. Powerschool Coordinator- Superintendent- Principals- Parents- Guardians- etc).
• Operates all computer equipment appropriately as required- and become familiar with transportation (transportation routing) software.
• Ensure all activities conform to District guidelines.
• React to change and frequent interruptions in a productive and positive manner- meeting deadlines as assigned.
• Work to implement the vision and mission of the District.
• Requires prolonged sitting or standing- and use of equipment including repetitive motions and computer eye fatigue.
• Must occasionally work in noisy and crowded environments- with numerous interruptions.
• Participates in unit meetings- in-service training- safety workshops- etc. for the purpose of conveying and gathering information required to perform job functions.
• Regular attendance is required of all employees subject to allowed leave in accordance with district policy or negotiated agreement- as appropriate.  Excessive absences or tardiness- unauthorized leave or unexcused absences may result in disciplinary action including termination of employment.
• Adheres to all USD 409 policies and procedures.

Essential Responsibilities:

• Compiles data (e.g. workorders- mileage- driver demographics- etc.) for the purpose of preparing reports or providing needed information and processing requests. 
• Coordinates assigned projects and program components (e.g. scheduling District’s motor pool for special trips- department ereqs- credit card(s) data and reporting- accident reporting- etc.) for the purpose of assisting in the completion of department activities and delivering services in compliance with established guidelines.
• Arranges motor pool reservations for district staff and maintain motor pool calendar.
• Maintains inventories of supplies- equipment for the purpose of ensuring inventory availability.
• Monitors department budget and expenses for the purpose of documenting activity and providing information to assigned administrators.
• Oversees data base (e.g. district staff members who transport students in district vehicles- etc.) for the purpose of ensuring availability for qualified personnel.
• Processes a variety of documents and materials (e.g. vendor billings- supply orders- requests for repair and maintenance- etc.) for the purpose of disseminating information in compliance with established requirements.
• Responds to inquiries from a variety of internal and external parties in person and by phone (e.g. District staff- vendors- state and federal agencies- public- students- parents- etc.) for the purpose of receiving and conveying information- identifying issues- resolving problems and referring individuals to the proper person(s) for issue resolution.
• Supports assigned administrators and department staff for the purpose of assisting in the completion of department and District objectives in a timely manner.
• Maintain a schedule of appointments and other meetings for the transportation director.
• Work with the transportation director in carrying out day-to-day operations necessary for an effective operation
• Assist the transportation director to establish a smooth transportation program of schedules- communication with parents- and needs of drivers.
• Update personnel files in accordance with state statutes for transportation- i.e. Physical- CPR- First Aid- CDL- and Defensive Driving.
• Schedule- maintain- and update computer files for maintenance- student transportation and trip schedules daily.
• Communicate with maintenance- custodial and service center staff regarding requests- work orders- and other information.
• Performs other related duties- as assigned- for the purpose of ensuring the efficient and effective functioning of the work unit.  

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