Administrative Specialist

Wichita State University •

Raring to do more, jugglers & project manager person wanted! This is not your typical administrative position because this unique team pivots constantly based on technology & trends within the professional world. We need an efficient, attentive, & master juggler to bring their adventures into organized chaos. You are involved in reporting stats, budget aspects, event coordination, updates, scheduling & deadline completion but this is all just in your first hour! You must be resilient & eager to have a mixed bag of tasks but able to deliver information & jump in on projects in motion & still want more! Truly hoping for a jack of all trades & master of none to tackle this ever-evolving position in this specific program at the university.

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Summary of ResponsibilitiesPerforms a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).
Essential FunctionsSupports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.
May coordinate, attend, prepare materials for and/or take minutes at meetings and special events.
May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.
May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff.
May order and maintain sufficient inventory of office supplies and equipment.
May be assigned to lead, assist, coordinate or support special projects as needed.
CommitmentWichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.
Minimum EducationHigh school diploma or equivalent by hire date
Minimum ExperienceTwo (2) years of experience in general office, clerical, administrative support or related field
Knowledge, Skills and Abilities
  1. Ability to greet incoming calls, visitors and deliveries
  2. Provide administrative support to Dean, staff, and faculty with diverse backgrounds
  3. Capable with multitasking and managing multiple priorities simultaneously
  4. Learn process budget, personnel, and purchasing actions
  5. Support events and projects provided by the department
  6. Basic Microsoft Office suites working knowledge
  7. Maintain organized office and computer filing and tracking systems

Wichita State University

Benefits Information

Full package benefits plan:

Salary Information

Pay range $37,500 to $45,000/yr, adjustable with experience

Employer Information

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Job Contact Address

1845 Fairmount Ave
Wichita, KS 67260

Job Start Date


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